word /in Microsoft Office/

Minimal installation

Just don’t forget to install office-tools and Visual Basic for Applications.

Style

Add new style

• format text according to the needs
• select the formated text
• right click a style item in the quick style galary
• select “Update xxx to Match Selection”
• click Change styles -> Style set -> Save as quick style set

Hyphenate like LaTeX

Double-column scientific publications have very small line width. LaTeX often breaks words at the end of a line with hyphens to keep lines aligned to both ends. By default, Microsoft word does not automatically break words. It enlarges spaces between words to achieve both-side alignment instead. This results in a very unprofessional looking. The LaTeX-like hyphenation can be easily enabled in Microsoft Word: Page Layout -> Hyphenation -> Automatic. Sometimes you also need to modify the “Paragraph” format in the “Normal” style. In the “Line and Page Breaks” tab, clear “Don’t hyphenate”.

Insertion

Insert umlaut

Ctrl-Shift-: followed by one of a, u or o

Insert “page n of N”

Page numbers are field, one can switch between field name and display using alt+F9. Field PAGENUMBERS and SECTIONNUMBERS refer to the total number of pages in a document and the total number of pages in a section, respectively.

Insert degree symbol

Alt + keypad 0, 1, 7, 6. The numbers in the main keyboard won’t work.

Insert non-breaking space

If you don’t want to separate a value from its unit into different lines, insert non-breaking space instead of normal space by pressing C-S-space.

Insert no-width optional break

It can be inserted to control the breaking of a long URL to different lines. Insert -> Symbol -> More Symbols -> Special Characters -> No-Width Optional Break.

Insert check box

Right click tool bar -> Customize the Ribbon -> Select “Developer” in the main tabs and press OK. One will find a check box tool box in the “Developer” Ribbon.

Headers and Footers

Different footer/header in different pages

The key is to insert a section break. Different sections can have different setups: layout -> breaks -> section break

One also need to break the link of current header/footer to previous ones to allow them to be different: double click footer to edit it -> unlink to previous one

Footer with page number and horizontal bar

Insert simplest footer, format it with top border, center alignment, insert page number in current position.

Footnotes and Endnotes

[] around endnotes/footnotes

Replace ^f (footnotes) or ^e (endnotes) with [^&]

Unsuperscript endnote numbers

Right click endnote numbers at the end of the document, select style -> modify font style -> uncheck superscript. This modifies both the numbers in the text and at the end of the text.

Change footnote/endnote style from [1,2,3] to [1-3]

Select all numbers between the first and last ones, right click, select “fonts”, check “hidden” box; insert dash mannually.

Remove separator above endnotes

Change to draft view, go to reference tab, click on show notes, select “Endnotes Separator”, delete the horizontal bar.

Citation

Mendeley Desktop -> Tools -> Install MS Word Plugin.

MS Word -> References -> Mendeley Cite-O-Matic -> Style: IEEE

Floats

Bind figure/table with caption

Insert a text box and put a figure or table with its caption in it.

Show table gridlines

table tools -> layout -> show gridlines

Cooperation

Track and Review Changes

Turn on Track Changes (C-S-E) before editing.